NURS FPX 6416 Assessment 3 Evaluation of an Information System Change

Evaluation of an Information System Change

In Villa Hospital, information system changes will assist in removing obstacles, relieve the financial load, and give patients full assistance and accessibility to health care. Information system transformation will improve the organization’s effectiveness and the patient’s well-being. The patient’s health records are included in the information system (Lee et al., 2019). In this analysis, we will summarize the study of our strategy to alter our information system and its effects in the hospital setting.

Part 1: Evaluation Report, Framework Components

The conceptual model system comprises three parts: the first part will offer the data quality, part two will supply the results and ramifications of the transformation, and the third section will determine the stability of that transformation. These elements rely on Kurt’s philosophy of implementing change, which emphasizes unfreezing, altering, and refreezing. Moreover, by utilizing Kurt’s Model, we can assess the organizational changes we have in consideration. The implementation of an electronic health record (EHR) will benefit patients by decreasing queues and time wasted waiting for care provision in the hospital. Hence, an overall improvement in providing care with rapid diagnosis and treatment (Beleza et al., 2019).

How to Access the Impact of Change Project 

NURS FPX 6416 Assessment 3 Evaluation of an Information System Change

According to Lewin’s theory of change:

• The existing practice is flawed and full of limitations so there is a need to bring change by raising awareness among stakeholders about implications.
• Next, install the EHR and use the assessment conceptual model component to track the transformation results.
• Thirdly, it involves using a new system (refreeze), which will aid in assessing the organization’s capability to track or recognize the overall quality of the newly developed system (Beleza et al., 2019).

The new system will replace the older system and overcome its shortcomings. An improvement in results is expected when a new system is operational.

Defining the Quality of the Information Framework 

The CRAAP test, which focuses on currency, relevance, authority, accuracy, and purpose, can be used to assess the quality and completeness of data in the first phase while establishing your information systems transformation, such as the EHR (Garcia et al., 2018). Information quality will also be influenced by user happiness, which can be measured through surveys. As the new modification must comply with the Protected Health Information System (PHI) rules, the new system will also enable us to identify patients’ privacy concerns (Bell, 2018). To determine whether patients are satisfied with the further adjustment, we must consider their level of need for it, by which the patient’s state of health can evaluate.

Defining Outcomes of Quality Care Framework

The effectiveness and care’s suitability will be used to detect the system’s accomplishments. We can track modifications during the four-month trial phase of new adjustments because the deployment plan is created and will be put into action in eight months. The performance will be assessed during the trial period based on productivity, including how effective the system addresses patient complaints, how cost-effective it is for patients, and how much it decreases chronic or other diseases in the workforce because of data-related errors (Avendano et al., 2022). EHR will increase overall productivity as patients receive comprehensive care and surveillance.

Defining the Structural Quality Framework

The system’s transformation process is a component of the final phase. During this phase, we must determine whether the organization supports the technology and how productive it is during the trial period. Additionally, we can evaluate the system’s general performance through evaluations, early system tracking, and stakeholder feedback (Spatar et al., 2019).

Part 2: Evaluation Plan Table

The practical plan implemented for Villa Hospital concentrates on the objectives, elements, evaluation, periodicity, and justification of the predictors and outcomes. Vila Health is evolving and developing to offer state-of-the-art healthcare services in a relaxing setting. Informativeness, Consequences of the Healthcare System, and Structural Quality of Transformation are three components of the framework. Including all attendees in the discussion and implementing changes are the two main objectives of this strategy. The consequence of the proposed indicators is wholly tied to them because they will improve the patient’s skills and proficiency in using EHR (Pugh, 2019). The specified structure and assessment objectives will improve patient satisfaction and performance quality. We have listed the measurement objectives, periodicity, and justification measures in the table.

Part 3: Overview Discussion with Stakeholders

The primary stakeholder in a healthcare organization is the administration of the hospital, including the Chief Medical Officer (CMO), IT experts, and nurse informatics. They constitute a five-member team to address issues related to EHR. The funding and delivery of EHR are the responsibility of hospital administration. The administration will serve as an oversight for the plan, administration, and deployment of EHR (Tsai et al., 2020). The data sharing will enable access of data to nurse informaticists which will be useful for decisions based on data. This will enable healthcare providers with tools to deliver the best care to patients. IT experts will teach medical workers modern technology (Holmgren et al., 2022).

NURS FPX 6416 Assessment 3 Evaluation of an Information System Change

The project’s objective is to transform Villa Hospitals’ healthcare system. The move entails using EHR, which can assist clinicians in better managing patient care and delivering better healthcare by supplying accurate, complete, and up-to-date patient information at the point of service. Facilitating fast access to patient records enables better coordinated and effective care (Zhang et al., 2019). You can learn about the framework elements utilized for change management from the evaluation report. A few hurdles are being monitored as part of the evaluation process, and they are also having financial difficulties. Additionally, nurses worry about being overworked. Implementing changes such as EHR will assist nurses in monitoring patients through an information system, and patients will also receive complete care, which will enable the monitoring to be completed.

Conclusion

Digital patient portals, like the EHR, are the fundamental implementation strategy; as a result, patient satisfaction is high, and they are not concerned about the expense of their care. Additionally, introducing these modifications will lighten the load on healthcare professionals, allowing them to concentrate on their tasks and operate more productively.

References

Avendano, J. P., Gallagher, D. O., Hawes, J. D., Boyle, J., Glasser, L., Aryee, J., & Katt, B. M. (2022). Interfacing with the electronic health record (EHR): A comparative review of modes of documentation. Cureus, 14(6), e26330. https://doi.org/10.7759/cureus.26330

Beleza, C. M. F., & Soares, S. M. (2019). The conception of aging is based on Kurt Lewin’s psychological field theory and group dynamics. Ciencia & Saude Coletiva, 24(8), 3141–3146. https://doi.org/10.1590/1413-81232018248.30192017

Bell K. (2018). Public policy and health informatics. Seminars in Oncology Nursing, 34(2), 184–187. https://doi.org/10.1016/j.soncn.2018.03.010

Garcia, M., Daugherty, C., Ben Khallouq, B., & Maugans, T. (2018). Critical assessment of pediatric neurosurgery patient/parent educational information obtained via the Internet. Journal of neurosurgery. Pediatrics, 21(5), 535–541. https://doi.org/10.3171/2017.10.PEDS17177

Holmgren, A. J., Phelan, J., Jha, A. K., & Adler-Milstein, J. (2022). Hospital organizational strategies associated with advanced EHR adoption. Health Services Research, 57(2), 259–269. https://doi.org/10.1111/1475-6773.13655

Lee, A., Sloane, D. M., Bowles, K. H., Burns, L. R., & Aiken, L. H. (2019). Electronic health record adoption and nurse reports of usability and quality of care: the role of the work environment. Applied Clinical Informatics, 10(1), 129-139. https://doi.org/10.1055/s-0039-1678551 

Pugh C. M. (2019). Electronic health records, physician workflows, and system change( NURS FPX 6416 Assessment 3 Evaluation of an Information System Change ): defining a pathway to better healthcare. Annals of Translational Medicine, 7(1), 27. https://doi.org/10.21037/atm.2019.01.83 

Spatar, D., Kok, O., Basoglu, N., & Daim, T. (2019). Adoption factors of electronic health record systems. Technology in Society, 58(6), 101144. http://doi.org/10.1016/j.techsoc.2019.101144 

Tsai, C. H., Eghdam, A., Davoody, N., Wright, G., Flowerday, S., & Koch, S. (2020). Effects of electronic health record implementation and barriers to adoption and use: A scoping review and qualitative analysis of the content. Life, 10(12), 327. https://doi.org/10.3390/life10120327 

Zhang, R., Burgess, E. R., Reddy, M. C., Rothrock, N. E., Bhatt, S., Rasmussen, L. V., & Starren, J. B. (2019). Provider perspectives on the integration of patient-reported outcomes in an electronic health record. JAMIA Open, 2(1), 73-80. https://doi.org/10.1093/jamiaopen/ooz001