NURS FPX 4040 Assessment 2 Protected Health Information (PHI) Privacy Security and Confidentiality Best Practices

NURS FPX 4040 Assessment 2 Protected Health Information (PHI) Privacy Security and Confidentiality Best Practices

Laws related to Protecting Sensitive Electronic Health Information

HIPAA (Health Insurance Portability and Accountability Act) is a nation wide US law for protecting PHI and sensitive patient information disclosure (Moore, & Frye, 2019). It includes data as well as future health records or general health-related information to provide treatment or funding health services; PHI is defined as all health information, including physical records, digital data, and verbal information. Another piece of legislation is the HITECH Act, which requires customers to report any unauthorized breaches (Atasoy et al, 2018).

Importance of Interdisciplinary Collaboration to Safeguard Sensitive Electronic Health Information

To improve the integrity of health information protection, interdisciplinary collaboration is essential to ensure compliance with safety and security protocols. This means that nurses, physicians, administrators, and other hospital staff can make important decisions while communicating and transmitting patient data without disclosing information (Newsome et al, 2021). Multidisciplinary collaboration is essential to protecting sensitive EHR information: increasing the effectiveness of privacy and confidentiality of PHI requires a Multidisciplinary collaboration strategy that accurately accounts for all privacy, security, and concealment processes (Atasoy et al, 2018).. These initiatives allow healthcare organizations to avoid alleged privacy violations related to online Internet publishing and operate in compliance with HIPPA standards.

Evidence-based Approaches to Mitigate Risks to Sensitive Electronic Health Information

  • Some patients are at risk when caregivers use social media and violate data privacy rules. For example, inappropriate behavior such as sharing patient photos, making derogatory comments about clients, or posting personal patient information on social media is a HIPAA violation. 
  • Another evidence-based strategy used by healthcare organizations is for staff not to communicate with older patients on social media. Some of these strategies include.
  • Ensure that information system, record owners, and data analysts have meaningful authority over PHI and other important patient data (Atasoy et al, 2018).
  • The collection of personal information should be minimized and, therefore, all information collected should be valid and unbiased (Newsome et al, 2021).
  • The information recorded must be relevant to the purpose for which it is used. Therefore, it must be truthful, complete, and up-to-date (Moore, & Frye, 2019).
  • The purpose for obtaining PHI must be specific, not general, to not violate HIPPA.

Staff Update

  • Nursing care staff should not post sensitive information about themselves or about patients on social media when consumers share information about their medical treatment.
  • Nursing care staff may share information if the patient has given full verbal or written consent to use or share that information (Newsome et al, 2021)
  • Nursing care staff should be prohibited from sharing confidential “gossip” about patients with unauthorized individuals, even if the patient’s identity is not revealed.
  • Do not make critical comments about patients, supervisors, or colleagues, even if you post anonymously or by name.
  • Smartphones should not be used to take pictures of patients or PHI records unless an authorized person has asked the nurse to do so (Atasoy et al, 2018).
  • If a HIPAA violation occurs on a social networking site, staff should be notified immediately and follow protocols established by the organization.


Pasarakonda, S., Grote, G., Schmutz, J. B., Bogdanovic, J., Guggenheim, M., & Manser, T. (2021). A strategic core role perspective on team coordination: benefits of centralized leadership for managing task complexity in the operating room. Human factors, 63(5), 910-925.

Atasoy, H., Chen, P. Y., & Ganju, K. (2018). The spillover effects of health IT investments on regional healthcare costs. Management Science, 64(6), 2515-2534.

Moore, W., & Frye, S. (2019). Review of HIPAA, Part 1: history, protected health information, and privacy and security rules. Journal of nuclear medicine technology, 47(4), 269-272.

Newsome, K., McKenney, M., & Elkbuli, A. (2021). HIPAA in the age of social media: Potential pitfalls and safe practices. The American Journal of Emergency Medicine.

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